> ## Documentation Index
> Fetch the complete documentation index at: https://docs.cleverschool.systems/llms.txt
> Use this file to discover all available pages before exploring further.

# Clubs & Extracurricular Fixtures

> Overview

> [card] [Introduction](https://docs.cleverschool.systems/clubs/introduction.md)

> [card] [Getting Started](./getting-started)

> [card] [Tutorials](./tutorials)

> [card] [Workflows](./workflows)

## Overview

*Enrich student life, encourage sporting participation, and simplify extracurricular administration with a unified platform for club scheduling, sports fixtures, real-time QR attendance registers, and engagement analytics.*

Extracurricular activities, lunchtime clubs, and sports fixtures form an essential pillar of a well-rounded education, driving pupil wellbeing, character development, and school community spirit. However, managing dozens of disparate clubs across multiple departments often results in lost paper registers, safeguarding blind spots regarding student whereabouts after school, unrecorded attendance data, and time-consuming manual fixture tracking.

The **Clubs & Fixtures** module centralises extracurricular provision across the whole school. Club leaders can schedule regular meetings, manage team rosters, project session QR codes for instant student self-registration, and record match results. Departmental leaders and administrators gain real-time oversight of daily student attendance, comprehensive participation statistics across houses and year groups, automated attendance reminder workflows, and pupil achievement badges.

***

### Key Capabilities

* **Unified Club & Fixture Scheduling**: Set up academic, creative, musical, and sporting clubs with designated staff owners, regular meeting times, locations, and opponent fixture tracking.
* **School-Wide Meetings & Fixtures Hub (`/clubs/meetings`)**: A central table providing instant visibility across all club meetings and sports fixtures with flexible date range filtering, real-time search by club or owner name, multi-column sorting, row selection, and automated bulk attendance reminder workflows.
* **Instant QR Code & Digital Registers**: Generate on-screen or printable session QR codes allowing pupils to check in instantly using their mobile devices via the **Pupil Portal**, alongside full manual register controls for staff.
* **Real-Time Daily Attendance Monitor (`/clubs/pupils/today`)**: Provide duty staff, office administrators, and transport coordinators with an up-to-the-minute list of all pupils participating in clubs today for enhanced safeguarding and bus departure coordination.
* **Pupil Roster & Membership Directory**: Enrol students into specific clubs, track individual engagement histories, and export detailed membership rosters to Excel or CSV.
* **Participation Analytics & House Trends (`/clubs/statistics`)**: Explore interactive engagement metrics and charts aggregated by house, form, and year group over customisable date ranges to identify underrepresented cohorts and celebrate student achievements.
* **Extracurricular Achievement Badges**: Automatically award gamified milestone badges (such as *First Timer*, *Regular Attender*, *Club Explorer*, *Team Player*, and *Commitment Champion*) to motivate sustained student involvement.
* **Direct Navigation & Integration**: Seamlessly connected with the **Pupil Portal** and school-wide MIS rosters for effortless student synchronisation.

***

### Target Audience & User Roles

> [card] Club Leaders & Coaches
>
> Schedule sessions, log match scores, take attendance registers, project check-in QR codes, and track team members.

> [card] School Leaders & Pastoral Staff
>
> Monitor extracurricular uptake across houses and year groups, identify disengaged pupils, and dispatch attendance reminders.

> [card] Duty Staff & Administrators
>
> Verify same-day student club attendance for after-school safeguarding, pickup coordination, and transport planning.

## Next steps

###  [Introduction](https://docs.cleverschool.systems/clubs/introduction.md)

###  [Getting Started](getting-started)

###  [Tutorials](tutorials)

###  [Workflows](workflows)


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