> ## Documentation Index > Fetch the complete documentation index at: https://docs.cleverschool.systems/llms.txt > Use this file to discover all available pages before exploring further. # Clever School Systems: What It Is and How It Works > Learn what Clever School Systems is, which modules are available, and how the platform's role-based structure helps your school operate more efficiently. Clever School Systems is a cloud-based school management platform designed specifically for UK schools. It helps your school streamline the routine but important tasks that keep you compliant, safe, and continuously improving — from logging risk assessments and running safeguarding audits to managing development planning cycles and staff professional standards. ## What is Clever School Systems? Clever School Systems uses a modular approach: rather than giving every school a fixed set of tools, the platform lets you pick and enable only the modules that are relevant to you. This keeps the experience focused and avoids overwhelming staff with features they will never use. Each module is activated by an **Administrator** — typically the Headteacher or Business Manager — from the Administration section of the platform. Once a module is enabled, it appears in the left-hand navigation and is ready to use. The Administrator then assigns one or more **Managers** to each module. Managers take ownership of that module's day-to-day operation, configure its content, and assign **Owners** to specific areas or items within it. Other staff members interact with the platform according to the roles they have been given. ## Available Modules Clever School Systems is organised into four module groups. You can enable any combination of modules to match your school's needs. ### Compliance & Safety Create, assign, and review risk assessments across your school. Conduct and record safety audits with evidence and action tracking. Run structured safeguarding audits and monitor outcomes over time. Track statutory compliance obligations and audit findings. Maintain a whole-school risk register with ownership and review dates. Schedule and log routine room and facility checks. ### School Improvement Build and monitor your School Development Plan with linked actions and owners. Record and track CPD activity for individual staff members. Manage staff appraisal against professional standards frameworks. Write and maintain your Ofsted Self-Evaluation Form collaboratively. Complete your SIAMS self-evaluation for Church of England schools. Produce your Section 48 self-evaluation for Catholic schools. ### Operations Manage and share school calendars, events, and key dates. Store, organise, and share school documents securely. Handle pupil enrolment and manage intake records. Process applications for school places and track their progress. Plan and document your curriculum structure and coverage. Publish and maintain content for your school website. ### AI Tools Generate images for use across your school's communications and website. ## Roles and Permissions Clever School Systems uses a three-tier role structure that keeps responsibilities clear and access appropriately controlled. * **Administrator** — Sets up the school, enables and disables modules, and manages user accounts and role assignments across the whole platform. This role is typically held by the Headteacher or Business Manager. * **Manager** — Takes responsibility for a specific module. Managers configure the module's content, monitor progress, and assign Owners to individual areas or items within it. A school can have multiple Managers for the same module if needed. * **Owner / User** — Operates individual items within a module (for example, owning a specific risk assessment or a development planning action). Staff members interact with the platform according to the roles they have been given by their Manager. The exact permissions available at each level vary between modules — refer to the individual module documentation for full details. To get started, register your school at [https://cleverschool.systems/register](https://cleverschool.systems/register). If your school is part of a Multi-Academy Trust (MAT) or Local Authority (LA) group, you must contact [support@cleverschool.systems](mailto:support@cleverschool.systems) to arrange a central group setup before individual schools register.