> ## Documentation Index
> Fetch the complete documentation index at: https://docs.cleverschool.systems/llms.txt
> Use this file to discover all available pages before exploring further.

# Room Checks: Schedule and Record Regular Safety Inspections

> The Room Checks module helps your site team schedule, record, and action regular health and safety inspections for every room and area in the school.

Regular room checks are a key part of health and safety compliance in schools. Without a structured system, it is easy for inspections to be missed, for failing checks to go unactioned, or for managers to lack visibility of where problems exist across a large or multi-site school. The Room Checks module gives your site team a clear schedule of inspections, a consistent framework of checks for every room, and an automatic alert system to ensure that failing items and overdue inspections are never overlooked.

## Key Features

<Note>
  The module provides 28 checks across 7 health and safety areas for each room, pre-configured and ready to use. You can customise the checks applied to individual rooms or room types to reflect the specific requirements of different spaces.
</Note>

* **28 checks across 7 H\&S areas** — a comprehensive set of checks per room covering the key health and safety requirements for school spaces, from fire safety to physical hazards.
* **Customisable per room type** — configure the checks applied to each room or room type to match the specific requirements of different spaces in your school.
* **Organised by buildings or sites** — structure your rooms by building or site to make it easy for your site team to navigate and for managers to review check coverage.
* **Flexible check frequencies** — most rooms are checked annually, but specialist rooms such as laboratories and workshops can be configured for more frequent inspections to meet their specific requirements.
* **Failing check actions** — when a check fails, an action must be recorded. Managers receive automatic alerts about failing checks and any actions outstanding.
* **Pending and overdue alerts** — alerts are triggered for checks that are coming up or have become overdue, so nothing slips through.

<Warning>
  Laboratories, workshops, and other specialist rooms often have more frequent inspection requirements. Make sure you configure appropriate check frequencies for these spaces when you set up the module.
</Warning>

## Setting Up Room Checks

<Steps>
  <Step title="Enable the Module">
    Navigate to **Administration > Modules** and enable Room Checks for your school.
  </Step>

  <Step title="Assign a Site Manager">
    Assign the Site Manager role to the members of your site team who will carry out and record inspections.
  </Step>

  <Step title="Add Your Buildings and Rooms">
    Create your buildings (and sites, if you are a multi-site school) and add all the rooms and areas that need to be checked.
  </Step>

  <Step title="Configure Check Frequencies for Specialist Rooms">
    Review the default annual check frequency for each room and update it for any specialist spaces — such as science labs, design and technology workshops, or swimming pool areas — that require more frequent inspection.
  </Step>

  <Step title="Begin Recording Checks">
    Your site team can now start recording inspections. Any failing checks will generate actions and alert the Site Manager automatically.
  </Step>
</Steps>

<Tip>
  You can add rooms incrementally — you do not need to set up every room before you start. Begin with your highest-priority or highest-risk spaces and add others as you go.
</Tip>

## Get Started

<CardGroup cols={2}>
  <Card title="Safety Audit Module" icon="user-helmet-safety" href="/safety/overview">
    Manage your 280-item school-wide health and safety audit.
  </Card>

  <Card title="Administration" icon="gear" href="/administration/overview">
    Manage users, roles, and module settings across your school.
  </Card>
</CardGroup>