> ## Documentation Index
> Fetch the complete documentation index at: https://docs.cleverschool.systems/llms.txt
> Use this file to discover all available pages before exploring further.

# Room Checks

> Estates Safety Inspections & Room Audit Workflows

## End-to-End Room Checks Lifecycle

The Site (Room Checks) module coordinates classroom, laboratory, and premises health and safety through zone organisation, statutory 28-point HSE inspections, dynamic review scheduling, and remedial action tracking.

```mermaid theme={null}
flowchart TD
    subgraph SetupPhase["Phase 1: Location Setup & Cadence"]
        S1["1. Manager defines Room Areas (Zones: Main Building, Science Block, PE Wing)"]
        S2["2. Add Rooms (Name, Code, General Comments)"]
        S3["3. Assign Inspection Cadence per Room (12, 6, or 4 Months)"]
        S1 --> S2 --> S3
    end

    subgraph InspectionPhase["Phase 2: 28-Point HSE Safety Walkthrough"]
        I1["Site Staff / Teacher conducts physical room check"]
        I2{"Evaluate 28 Statutory Checks across 7 HSE Domains:<br/>(Movement, Work at Height, Furniture, Manual Handling, Electrical, Fire, Workplace)"}
        I3["Mark Compliant: Check 'OK' (Green)"]
        I4["Mark Non-Compliant: Uncheck 'Not OK' (Red) ➔ Mandatory remedial notes logged"]
        I5["Disable irrelevant checks for specific rooms (e.g. Science taps in staff office)"]
        I2 --> I3
        I2 --> I4
        I2 --> I5
    end

    subgraph RemediationPhase["Phase 3: Remediation & Status Tracking"]
        R1["Room flagged with Active Issues badge"]
        R2["Site estates team resolves physical hazard & updates audit note"]
        R3["Re-inspect and mark check 'OK'"]
        I4 --> R1 --> R2 --> R3
    end

    subgraph AuditPhase["Phase 4: Cadence Expiration & Reporting"]
        A1["Checked (Green): Within valid inspection period"]
        A2["Due for Review (Orange): Within 1 month of cadence expiration"]
        A3["Overdue (Red): Inspection interval expired"]
        A4["Export Full Site Safety Audit PDF Dossier for Governors"]
    end

    SetupPhase --> InspectionPhase
    I3 --> AuditPhase
    R3 --> AuditPhase
    AuditPhase -->|When Due| InspectionPhase
```

***

## 1. Conducting Room Safety Walkthroughs

Site managers, teachers, and estates personnel conduct inspections:

**1. Select Room Zone**

From the main Site dashboard (`/site`), filter by **Room Area** (e.g. *Science Block*) and select a room (e.g. *Lab 101*).

**2. Inspect Against 28 Statutory Standards**

Review the seven statutory safety domains:

* **1. Movement (Slips & Trips)**: Clear gangways, intact flooring, cable management.
* **2. Work at Height**: Elephant-foot stepstools and window openers available.
* **3. Furniture & Fixtures**: Secure cupboards, window restrictors, protected radiators.
* **4. Manual Handling**: Heavy object trolleys.
* **5. Electrical**: Intact switches/plugs, PAT test verification, zero damaged cables.
* **6. Fire Safety**: Unobstructed fire exits, easily opened doors, extinguisher checks.
* **7. Workplace**: Adequate ventilation, acceptable temperature, glare blinds.

**3. Bulk Confirmation or Issue Flagging**

* **Mark All OK**: Click **Mark all OK** to confirm all active criteria in one operation.
* **Record Remedial Action**: If an issue is discovered, uncheck **OK** and enter required maintenance details in the notes box.

***

## 2. Review Cadence & Status Thresholds

Rooms are configured with inspection intervals tailored to hazard intensity:

* **4-Month Cadence**: High-risk environments (e.g. *Science Labs*, *D\&T Workshops*, *Catering Kitchens*).
* **6-Month Cadence**: Medium-risk spaces (e.g. *PE Gymnasiums*, *Art Studios*).
* **12-Month Cadence**: Standard general classrooms and administrative offices.

```mermaid theme={null}
flowchart LR
    Checked["<b>Checked (Green)</b><br/>Compliant within interval"] --> Due["<b>Due Review (Orange)</b><br/>Within 1 month of expiry"]
    Due --> Overdue["<b>Overdue (Red)</b><br/>Cadence elapsed"]
```

***

## 3. Estates Auditing & PDF Reporting

* **Site Compliance Dossier**: Click **Export PDF** to generate an executive report showing room compliance percentages and open remedial actions for governors and insurance auditors.
* **Bulk Room Import**: Upload pre-formatted spreadsheets (`.csv` or `.xlsx`) to populate room inventories across whole campuses.


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