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Initial setup needs to be carried out by an Administrator

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Quick Start

1

Enable the module

Enable the Compliance Audit Module in the Administration section of the system.
2

Assign a manager

Still in the Administration section, assign the role of Compliance Manager to one or more users of the system even if it is yourself.
Until at least one Compliance Manager is assigned, Administrators will receive weekly alerts that this task has not been completed.
3

Go to the audit

Reload your page and select Compliance Audit from the main menu on the left of the screen.
4

Explore!

View the Compliance Areas and Compliance Items and try confirming/unconfirming them as well as adding notes.

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Further setup

Further setup can be carried out by a Compliance Manager. Access the management panel for Compliance Audit from the Manage option accessible from the dropdown menu in the top right of the screen.

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Give roles to other users

  • An Administrator or Compliance Manager can assign the role of Compliance Owner to other members of staff.
  • Complaince Owners can be assigned ownership of individual Compliance Areas and Compliance Items.
  • Owners will receive reminders when Compliance Items become due or overdue for confirmation.

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Setup areas and items

The system is setup initially with a default list of Compliance Areas and Compliance Items.
  • Assign the initially available Compliance Areas and Compliance Items to Compliance Owners.
  • Disable Compliance Items that don’t yet apply to your school.
  • Archive Compliance Items that are unlikely ever to apply to your school.
  • Add new Compliance Areas and Compliance Items from the management panel accessible from the dropdown menu in the top right of the screen.
  • Reorder areas and items as appropriate.
Compliance Areas and Compliance Items review dates will initially all be empty. Once approved, it is recommended that the review dates are updated to fit with the school’s Compliance review cycle.

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Operation

All Compliance Areas and Compliance Items are initially marked as incomplete.
  • The Compliance Owner assigned to each will receive an email once a week to remind them of Compliance Areas and Compliance Items that are Unapproved, Not OK or Overdue.
  • They will also be reminded if these are Due for review within the next four weeks.
When marking a Compliance Item as OK the Review Date will be updated to be one year on from the date of confirmation.
  • If, however, the Compliance Item is Due for review within the next 4 weeks the date is updated to be one year from the current review date. The intention of this is that reviews can take place in a timely way before they are due but the review date does not creep earlier and earlier each year.
  • The review date can also be updated independently if it is necessary to change the annual review cycle or to check a Compliance Item more often.
The name of the Compliance Owner of each Compliance Area and Compliance Item is displayed next to it as a “mailto” hyperlink to facilitate quick communication if any queries arise.
Where groups of schools choose to coordinate in the system there is additional functionality to ensure consistency of Compliance Areas and Compliance Items