Skip to main content
Regular room checks are a key part of health and safety compliance in schools. Without a structured system, it is easy for inspections to be missed, for failing checks to go unactioned, or for managers to lack visibility of where problems exist across a large or multi-site school. The Room Checks module gives your site team a clear schedule of inspections, a consistent framework of checks for every room, and an automatic alert system to ensure that failing items and overdue inspections are never overlooked.

​
Key Features

The module provides 28 checks across 7 health and safety areas for each room, pre-configured and ready to use. You can customise the checks applied to individual rooms or room types to reflect the specific requirements of different spaces.
  • 28 checks across 7 H&S areas — a comprehensive set of checks per room covering the key health and safety requirements for school spaces, from fire safety to physical hazards.
  • Customisable per room type — configure the checks applied to each room or room type to match the specific requirements of different spaces in your school.
  • Organised by buildings or sites — structure your rooms by building or site to make it easy for your site team to navigate and for managers to review check coverage.
  • Flexible check frequencies — most rooms are checked annually, but specialist rooms such as laboratories and workshops can be configured for more frequent inspections to meet their specific requirements.
  • Failing check actions — when a check fails, an action must be recorded. Managers receive automatic alerts about failing checks and any actions outstanding.
  • Pending and overdue alerts — alerts are triggered for checks that are coming up or have become overdue, so nothing slips through.
Laboratories, workshops, and other specialist rooms often have more frequent inspection requirements. Make sure you configure appropriate check frequencies for these spaces when you set up the module.

​
Setting Up Room Checks

1

Enable the Module

Navigate to Administration > Modules and enable Room Checks for your school.
2

Assign a Site Manager

Assign the Site Manager role to the members of your site team who will carry out and record inspections.
3

Add Your Buildings and Rooms

Create your buildings (and sites, if you are a multi-site school) and add all the rooms and areas that need to be checked.
4

Configure Check Frequencies for Specialist Rooms

Review the default annual check frequency for each room and update it for any specialist spaces — such as science labs, design and technology workshops, or swimming pool areas — that require more frequent inspection.
5

Begin Recording Checks

Your site team can now start recording inspections. Any failing checks will generate actions and alert the Site Manager automatically.
You can add rooms incrementally — you do not need to set up every room before you start. Begin with your highest-priority or highest-risk spaces and add others as you go.

​
Get Started

Safety Audit Module

Manage your 280-item school-wide health and safety audit.

Administration

Manage users, roles, and module settings across your school.